Administrative Assistant

Office & Meeting Support

• Coordinate scheduling for internal and external meetings, including calendar management and logistics
• Support the bi-weekly leadership team meeting — consolidating notes, slides, and action items
• Assist with meeting and event coordination, including occasional board-meeting logistics
• Manage the general email inbox and respond to routine inquiries in a timely, professional manner

Travel & Expenses

• Arrange travel logistics (flights, hotels, meals) and prepare itineraries
• Submit and track expense reports on behalf of team members (e.g., via Concur/RAMP)
• Serve as point of contact for the corporate credit card program

Vendor & Facilities Coordination

• Oversee day-to-day office management, maintenance, and logistics
• Manage relationships with vendors such as shared workspace providers, shipping/courier accounts, and car rental contracts
• Track renewals and changes for service agreements and support related administrative filings

IT & Onboarding Support

• Support new-hire onboarding tasks, such as ordering equipment
• Submit and track IT helpdesk tickets and distribution list/group updates on behalf of staff
• Assist with basic device/inventory tracking as needed

General Support

• Take on general projects and assignments as directed by management
• Maintain organized filing and documentation for administrative and compliance-related records

What We're Looking For

• Associate's or Bachelor's degree preferred
• 3+ years of relevant administrative experience
• Strong organizational skills with the ability to multi-task and manage competing priorities independently
• Excellent time management and follow-through
• Strong interpersonal and communication skills; comfortable interfacing with staff at all levels
• Proficiency with common office/productivity tools (e.g., Microsoft Office, Outlook); experience with tools such as Concur, SharePoint, or Salesforce a plus
• Fluent in English (written and verbal)