Project QTeam Assistant & Office Manager - Munich (d/f/m)
München · permanent
Why join Project Q?
This could be huge if defence command centres stop buying one-off integrations and plug any sensor or drone into a single picture. Berlin's Project Q is building that open core through Hydris, a platform that exports to existing C2 systems without rip-and-replace. Expeditions and Project A Ventures back its $17M Series A, bigger than 32% of peers this half, and all three open roles were posted in the last 30 days.
JustBacked's take, based on Project Q's own site and its funding and hiring data.
New Challenge
About Us
Project Q GmbH ("Q") is a Germany-based DefenceTech company with offices in Berlin and Munich. We network market-available sensors, effectors, or situational awareness systems into a tactical IoT backbone that reliably provides armed forces and security agencies with cross-domain information superiority — automated, scalable, and cost-efficient.
Our solutions integrate seamlessly into existing defence and maritime infrastructures, delivering fast data fusion and AI-enhanced analytics for robust situational awareness in dynamic environments. We build platform-agnostic systems that enable real interoperability across domains.
Your Role
We are growing fast and are looking for a hands-on person with a strong drive to get things done, support our team, and run our new office in Munich. You will play a key part in our journey, with plenty of opportunities for personal and professional growth.
What you'll do
Run daily office operations in Munich, including vendor coordination, office supplies, and budget.
Support the team and management with administrative and organisational tasks, including calendar coordination and business travel planning.
Be the first point of contact for the team, visitors, and external partners.
Plan and organise meetings, team events, and conferences.
Prepare presentations, reports, and minutes.
Maintain documents, files, and records in an organised and up-to-date way.
Work closely with the finance team and your colleagues at our Berlin HQ to keep things running smoothly.
Take on special projects as needed.
You should apply if you have
Completed commercial training, a degree in business, management, personnel and organisational psychology or comparable practical experience.
3+ years of professional experience in a team assistant, office management, or similar role.
Confidence with office and collaboration tools, ideally Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams) or Google Workspace, and the ability to pick up new systems quickly.
Strong organisational skills, a hands-on attitude, and a high level of initiative.
Discretion, reliability, and a confident, friendly manner.
Team spirit and strong communication skills.
Excellent German and English skills, both written and spoken.
We offer
The chance to be a part of our growth story and help to build a leading technology company.
A varied role with real responsibility in a fast-moving environment.
Flat hierarchies and a pleasant working environment
Opportunities for professional and personal development.
An annual €1,500 learning & development budget (available after probation).
Flexible working hours.
Part-time is possible (minimum 30 hours, spread over 5 days per week).
Bike leasing and Urban Sports Club membership.
30 days of paid time off.